What documents do I need?

paperwork

On this page you will find all the regulations, forms, and guidance to help staff and students progress through the Postgraduate Research Journey.
 



Admissions Approval forms

Annual Progress Report

Annual Self-Evaluation Report

Interim Assessment

Internal Evaluation

Interuption of Study Form

Joint Examiners' Report

Learning Agreement and Research Ethics Checklist

Personal Development Planner

Research Award Regulations Exception Form

Research Supervision Records

Risk Assessment Form (CST)

Study Extension Request

Submission

Transfer Assessment

Withdrawal Request Form
 


Admissions Approval

To be completed by supervisor

Click here for the Admissions Approval forms for each research programmes.

Internal candidates who wish to be considered for the PhD by Published Works must first submit an Expression of Interest form (Oct 2016 v1).

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 Research Supervision Record

The Research Supervision Record (Oct 2016 v3) should be completed by all research students after each supervision meeting, with Section 6 (feedback) being completed by the supervisor.

You MUST submit monthly Research Supervision Records to the PGR Support Office in order to comply with the Home Office Visas and Immigration Service Attendance Monitoring process. Failure to comply with this process can result in the curtailment of your leave to remain in the UK.

Once completed and signed off by both parties, one copy should be emailed to the supervisor, and one copy kept by the student. Tier 4 students also need to submit a signed copy to the PGR Support Office using Salford Advantage.

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Learning Agreement and Research Ethics Checklist

  • The Learning Agreement is completed by the Postgraduate Researcher and their supervisor during the first 3 months of the research degree. It helps to define and plan the programme of research.

    There are several training sessions available throughout the year on how to complete your Learning Agreement. You must also complete the Research Ethics Checklist (Appendix 1 of the Learning Agreement form) and submit this with your Learning Agreement.

    The Learning Agreement form is available here (Oct 2017 v2).

    Please note, the purpose of the Ethics Checklist is to highlight ethical considerations. It is not an application for Ethics Approval: this must be done seperately. You will find further information and the appropriate application forms on the Ethics Approval web pages.
     
  • Candidates undertaking the PhD by Published Works should use the Learning Agreement tailored for their programme that is available here (Oct 2016 v1)

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Risk Assessment Form (ELS/CSE/SoBE)
 

The purpose of completing a Risk Assessment (RA) is to identify hazards and quantify the level of risk they pose. The assessment then identifies what existing control measures are in place and allows for additional measures to be identified if the risk level is medium or above.
The Risk Assessment Form is available here (Oct 2015 v1).
 
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Personal Development Planner and Action Plan

To help students prioritise areas for personal and professional development. This is an optional form and is not part of a student's official development record. It can remain private to the student, but it can also assist in producing the Learning Agreement and writing the Annual Self Evaluation Report.

Form available here (Oct 2015 v1).

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Annual Progress Report

To be completed by the supervisor before the end of each registered year. This form is completed online and the appropriate link will be sent to each supervisor by the PGR Support Team in the month before their students are due to re-register.

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Annual Self Evaluation Report

An annual Self Evaluation Report is to be completed by the research student before the end of each registered year. This form is completed online and the appropriate link will be sent to each candidate by the PGR Support Team in the month before they are due to re-register.

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Interim Assessment

The Interim Assessment is the first formal evaluation of the research student's progress, undertaken by a panel of independent experts . It takes place between months 9-11 (full time students) of the research degree and months 15-20 (part-time).

  • A guide to the PhD Interim Assessment for students can be found here (Oct 2017 v1).
  • The Declaration of Originality Form, to be completed by the student and submitted with the IA report, can be found here (Oct 2016 v1).
  • The Interim Assessment report form to be completed by the IA panel can be found here (Oct 2016 v3).
  • If your research requires Ethics Approval you must present your approval letter alongside your report. Candidates who do not present proof of Ethics Approval will automatically fail their assessment.

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Internal Evaluation 

The Internal Evaluation is the second formal evaluation of the research student's progress, undertaken by a panel of independent experts.

For researchers who initially registered prior to October 2011:

  • In line with the Research Award Regulations, for the Internal Evaluation, “The candidate shall submit a substantive piece of work (whose detail shall be determined by the School with regard to the nature of the research project undertaken and which shall take account of guidance on form and content offered by the Pro Vice Chancellor (Research and Enterprise) advised by the Associate Deans (Research).” Speak to your PGR Support Officer and supervisor for clarification on the exact requirements for the IE report.

For researchers who initially registered after October 2011:

  • A guide to the PhD Internal Evaluation for students can be found here (Oct 2016 v3).

In all instances the following should be completed:

  • The Declaration of Originality Form, to be completed by the student and submitted with the IE report, can be found here (Oct 2016 v1).
  • If your research requires Ethics Approval you must present your approval letter alongside your report. Candidates who do not present proof of Ethics Approval will automatically fail their evaluation.
  • The Internal Evaluation report form to be completed by the IE panel can be found here (Oct 2016 v4). 

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Transfer Assessment 

Form available here (Oct 2016 v1). To be completed by the Transfer Assessment panel.

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Study Extension Request

Form available here (Oct 2016 v2). To be completed by the candidate and supervisor.

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Interruption of Study

Students occasionally encounter circumstances which seriously disrupt or delay progress on their research. In such cases, students may seek an interruption of their study. They should make their case in writing to their supervisor. The request must obtain the endorsement of the supervisor and of the School Research and Innovation Committee. Interruptions of study will not be granted on the basis of what could be reasonably interpreted as a day-today type problem.

The Interruption of Study form is available here (Oct 2016 v1).

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Submission Forms

Students need to submit an Intention to Submit form two months before handing in the thesis. A Guide to the Production, Submission and Examination of your Postgraduate Thesis for students can be found here (Oct 2016 v3). 

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Research Award Regulations Exception Form

This form is to be completed by staff only and is intended for use in exceptional circumstances. The form must be signed by the relevant ADR and Research & Enterprise before submission to the Research & Enterprise Committee. The RAR Exception form is available here (Oct 2016 v1).

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Withdrawal Request Form

Students wishing to withdraw from their programme at the University of Salford must complete this form (Oct 2016 v1) and return it to Student Administration.

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Joint Examiners' Report forms

Please note that this section is password protected. Click here to enter

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